Four Solutions to Restrict Access to Electronic Documents
It is essential to protect confidential information from being viewed by the public when you are handling sensitive https://vdr-soft.net/how-to-sign-a-nda-online information about customers and employees, or keeping confidential documents on company accounts or deals. There are many ways confidential information can be compromised, whether it’s by malicious actors gaining access to employee email or stealing usernames and passwords. To safeguard the integrity of your business information, check out these four strategies to restrict access to electronic documents and prevent the possibility of a breach.
Use security measures like two-factor authentication, encrypted files, current antivirus software, malware scans, and auto-logout, to ensure that your electronic documents are protected just like physical documents. To lessen the chance of loss or theft, you can also use secure cloud-based storage or network drives.
To protect against unauthorized access to electronic documents, you could also require an eSignature before anyone has access to them. This is an increasingly popular feature that helps companies verify the identity of individuals before granting them access to their personal documents. It also provides the security of documents to the maximum, as any changes can be detected immediately.
Custom permissions can aid in achieving greater security by permitting managers to control how sensitive files are opened, printed and copied. A file can be restricted in terms of the kind of changes it can undergo, for example, changing the font or design. An examine trail can be added to restricted documents, letting administrators track user activity and to detect unauthorized modifications.
